Effective Date: February 25, 2026 · Last Updated: February 25, 2026
PilotSense is a wellness and self-monitoring tool, not a medical device. The data, scores, and recommendations provided by PilotSense are for informational purposes only and do not constitute medical advice, diagnosis, or treatment. The final decision to fly always rests with the pilot in command. If you have concerns about your fitness to fly, consult a certified Aviation Medical Examiner (AME).
01 Data We Collect
Account Information
When you create a PilotSense account, we collect your email address and basic profile information including your name, pilot certificate level, and organization affiliation if applicable.
Check-In Data
When you complete a readiness check-in, we collect:
Circadian status (calculated from your sleep/wake times and time zone)
Readiness score (calculated locally on your device using a rule-based algorithm)
Reaction Time Test (PVT) Data
When you complete a Psychomotor Vigilance Test, we collect:
Reaction times (in milliseconds)
Number of lapses (slow responses)
Number of false starts (premature responses)
Test duration and timestamp
Apple Health Data
With your permission, PilotSense may import the following data from Apple Health (HealthKit):
Sleep duration and sleep stage data
Heart rate variability (HRV)
Resting heart rate
Respiratory rate
This data is read from Apple Health on your device only. We do not write data to Apple Health. Health data is processed on your device to calculate readiness metrics. Imported health data is included in your check-in records stored on our servers only as part of your readiness assessment.
Logged flights (flight times, landings, approaches, instrument time, pilot role)
Post-flight survey responses
In-Flight Fatigue Data
If you use the in-flight fatigue monitoring feature, we collect:
Fatigue tap logs (timestamps when you report feeling tired during a flight)
In-flight alertness check responses
Device Information
Device type and operating system version
App version
Timestamps of app activity
02 How We Collect Data
Directly from you: When you input data into the app (check-ins, flight schedules, logbook entries, surveys)
From Apple Health: With your explicit permission via the iOS Health permissions dialog
Automatically: Timestamps, device info, and app usage data
03 How We Use Your Data
Readiness Scoring: Your check-in data, PVT results, sleep data, and circadian status are used to calculate your readiness score. This calculation is performed using a rule-based algorithm — it does not use artificial intelligence or machine learning.
Flight Management: Flight schedules and logbook entries are used to provide currency tracking, fatigue predictions, and training progress features.
Organization Features: If you are a member of a flight school or organization, your check-in data, readiness scores, logged flights, and post-flight surveys may be shared with your organization's administrators to support safety management.
Anonymized Research: Aggregated and anonymized data may be used for aviation fatigue research and to improve PilotSense's algorithms. Individual users cannot be identified from research data.
04 Guidance System ("AI" Feature)
This feature operates entirely on your device. It uses a rule-based system with pre-written responses — it does not send any data to OpenAI, Anthropic, Google, or any other third-party artificial intelligence service. No user data is transmitted to any AI provider.
PilotSense includes a "Guidance System" feature that provides fatigue education and personalized recommendations based on your readiness data.
05 Data Storage & Third-Party Services
Your data is stored using Google Firebase, a cloud platform operated by Google LLC. Specifically:
Firebase Authentication: Manages your account and login credentials
Cloud Firestore: Stores your check-in data, flight records, logbook entries, survey responses, and organization data
Firebase Cloud Services: Located in the United States
Google Firebase processes your data in accordance with Google's Cloud Data Processing Terms. For more information, see Google's privacy policy at policies.google.com/privacy.
We do not use any other third-party services that receive your personal data. We do not use third-party analytics, advertising, or tracking services.
06 Data Sharing
We share your data only in the following circumstances:
With your organization: If you join a flight school or organization within PilotSense, your readiness scores, check-in data, logged flights, and survey responses are shared with that organization's administrators. You can leave an organization at any time.
With Google Firebase: As our cloud storage and authentication provider, as described above.
For research: Only in anonymized, aggregated form that cannot identify individual users.
Legal requirements: If required by law, regulation, or legal process.
We do not sell your personal data. We do not share your data with advertisers. We do not share your data with any third-party AI services.
07 Data Retention & Deletion
Your data is retained for as long as you maintain an active PilotSense account. You may delete your account and all associated data at any time through the app's profile settings.
Upon account deletion, your personal data will be removed from our active databases. Anonymized research data that has already been aggregated cannot be traced back to you and may be retained.
08 Data Security
We use industry-standard security measures to protect your data, including:
Encrypted data transmission (HTTPS/TLS)
Firebase Security Rules to control data access
Authentication requirements for all data operations
However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.
09 Children's Privacy
PilotSense is not intended for use by children under 17. We do not knowingly collect data from children under 17. If you believe a child under 17 has provided us with personal data, please contact us at [email protected].
10 Your Rights
You have the right to:
Access your personal data stored in PilotSense
Correct inaccurate data through the app
Delete your account and associated data
Opt out of organization data sharing by leaving the organization
Revoke Apple Health access at any time through iOS Settings
11 Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes through the app or by updating the "Last Updated" date above. Continued use of PilotSense after changes constitutes acceptance of the updated policy.
Questions About This Policy?
If you have questions about this Privacy Policy or your data, please contact us.